Get Ready, Get Set, Let’s GO Month . . .

January 2011 is

Get Organized

(GO) Month.

The National Association of Professional Organizers, NAPO, wants to spread the word about the benefits of improved organization and its impact on productivity! “Get Organized” is one of the Top 10 New Year’s resolutions made by Americans year after year. That’s why seven years ago the National Association of Professional Organizers (NAPO) declared January as GO (Get Organized) Month. Make 2011 the year you stick to your New Year’s resolution to get your home or office organized.

Did you know?

• Becoming more organized can help save time and money, increase productivity,enhance one’s quality of life, and reduce stress?

• In its most recent survey, NAPO found that 96% of respondents felt that they could save at least some time each day if they were more organized at home

• 91% felt they could be more efficient at work if they were better organized

• 71% indicated their quality of life would improve with more organization

SpaceMasters Tips to GO (Get Organized):

  1. Pause before you bring anything new into your home.  Ask yourself: Will I use this 80% of the time?
  2. Create a household rule, if something comes in, something must go out.  This is especially helpful for closets.  Most Americans constantly add to their closet and never purge their clothing.
  3. Just because something is free doesn’t mean you have to accept it.  How many refrigerator magnets, pens, plastic water bottles can you use at one time?  Pass on freebies until you have met your organizing goals and then only accept items if it will enhance your life.

The slate is clean for 2011 . . . make your organizing dreams come true.  Get Ready, Get Set, GO (Get Organized)!

Contact SpaceMasters today (818.232.7145 / info@thespacemasters.com) and take advantage of our 20+11=31% discount on all organizing projects booked during the month of January. SpaceMasters offers various programs for individuals, households and businesses.  http://www.thespacemasters.com

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Get Organized in 2011 – What Is Stopping You?

Over the past several weeks I have heard from various individuals, “2011 is the year I am going to get organized!”  The question I immediately ask is, “Why now? Why 2011?”  Most everyone who made that statement replied with the standard answer: “Because I make a New Year’s Resolution every year to get more organized and I just can’t take it anymore!”

The fact that so many people make a New Year’s Resolution to get organized, but few see their goal become a reality  is because something HUGE is standing in the way.  Some would argue it is discipline.  Others would say it is the busyness of life.  As a professional organizer, I believe the true roadblock that derails even the best of intentions  is none other than FEAR.  Most people I talk to want to get organized, but are paralyzed by fear .

Paralyzing Organizing Fears:

  • Everything will need to be labeled and color-coded in order to be considered organized.  FALSE FEAR. Most professional organizers know that one-size-fits-all systems do not work.  True organization is about creating a system that addresses the needs and personality of each individual, home and/or business.
  • You have to get rid of things of value or throw everything away.  FALSE FEAR. Getting organized is about sifting through things that no longer serve you and making room for things that are truly important to you.  True organization is about creating a system that protects your treasures/valuables and allows you to enjoy them.
  • Getting organized will cost too much time or money.  FALSE FEAR. Most of my organizing clients  comment that they are sorry that they didn’t spend the time or the money to get organized sooner.  Most clients have also stated that being organized saves them money and time on a daily basis.  Most professional organizers offer numerous organizing solutions for clients within all budgets and lifestyle schedules.  Stop believing that organization has to be all or nothing. True organization needs to be seen as an investment that will allow you to have the life or business you deserve.  Invest a little time and money here and there.  Spending the time or money to organize one filing drawer at a time is better than nothing.
  • Organizing has to be perfect.  FALSE FEAR. Perfection is impossible.  Being an organized individual or business does not mean creating a system of perfection.  So often we quit before we start because we know that the “perfect system” we envision is impossible.  We set ourselves up for failure.  True organization is about FREEDOM.  True organization is about operating more efficiently, using your time more effectively and being able to locate things when you need them.  Now doesn’t that feel freeing?

As you venture into 2011 don’t let FEAR stop you in your tracks in your pursuit to get organized.  What action steps will you take TODAY to make sure your resolution will become a reality in 2011?

For more information about the professional organizing industry or about SpaceMasters organizing services for your home or business, contact us at 818.232.7145 or visit us on the web at: http://www.thespacemasters.com.

Making the Most of Your Space – Part 1

Stuff

Do I Need This?

“What are some ways to

make the most of my space?”


The SpaceMaster Speaks . . .

As Americans, it always seems that we never have enough space for our stuff.  Home editions, storage units, attics, basements, and/or garage enhancements are usually the default solution for our space issues.  However, with each of these space solutions comes a hefty price tag and only a band-aid approach to the real problem.

The truth is: lack of space is typically is not the cause of clutter or disorganization. Statistics reveal that most Americans only use 20% of what they own on a regular basis.  The other 80% that we never use or occasionally use crowd us out of house and home.

Solution #1: Put a D.I.N.T. in your stuff.

Before renting that extra storage unit or charging off to the local superstore to buy storage containers, stop and ask yourself:  D.I.N.T?  (Do I Need This?)  For a visual resource, click on the following link:  Do I Need This Matrix

Within the D.I.N.T. Matrix are four statements to contemplate before keeping, storing or organizing your stuff.   Ask Yourself:

1.  Does This Support Me? Keeping this item supports me financially, physically, emotionally and/or spiritually.  If you can honestly state that something is supporting your greater well being then by all means keep it!  However that treadmill that is currently doubling as a clothes hanger does not count!  But if you use it on a regular basis it is supporting you financially in that you aren’t paying a monthly fee to belong to the gym or it is supporting you physically because you are exercising.

2.  Does This Keep Me Stuck? Keeping this item keeps me stuck:

Financially: Does this item cost you more to store it than it is worth?

Physically: Does this item take up space that something or someone more important could use?

Does keeping this item limit your space physically?

Emotionally: Does this item bring you unhealthy pain, anger, guilt or sadness?

Spiritually: Does this item make you feel closer or further away from God or a higher being?

Does this item bring you true fulfillment or does it give you a false sense of joy?

3.  Would others benefit more than myself? Ask yourself: Would this item that I never or rarely use be useful to someone else?  If you have an item that is sitting there taking up space month after month, year after year, chances are it’s time to pass the item along.  Even if it is a gift you received or that you paid top dollar for it doesn’t matter!  Remember unused/rarely items are only taking up much needed space and are unnecessary clutter in your life.  If the item is truly something special or a treasure, then use it and enjoy it.

4.  Am I not sure? If after working your way through the top three statements of the D.I.N.T. Matrix you are still not sure whether or not this item should be kept or passed along, then your item needs to go through the “I’m not sure” process.  What is the “I’m not sure” process?  If there is an item that you are not sure that you are ready to get rid of yet then box it up.  Yes, that’s right, box it up!  Once you box it up, write today’s date on the box and give yourself a deadline to make a decision.  For example, if after six months you have not used, thought about or even remembered the items in your box you know it is time to get rid of it.  Since you haven’t missed it . . . chances are six months from now you won’t miss it then.

Remember . . . you are the master of your space, your space should not be mastering you.  Ivern Ball said it best: “That which you cannot give away, you do not possess.  It possesses you.”

Interested in setting up an organized storage system that works for you and your needs?  Contact SpaceMasters at 818.232.7145 or e-mail: info@thespacemasters.com.  Watch for more postings on this topic . . . coming soon!

Filing Systems:Alphabetize or Categorize?

Colored File Folders
“It’s not how fast you can get it filed that counts, it’s how fast you can find it.” – Secretary Handbook, Darnell Corporation, Chicago

As an organizer I am often asked by clients, “Should I alphabetize or categorize my filing system?” My standard answer is: first categorize your files, then alphabetize them within each category. WHY?  Think about the last time you visited the local bookstore or library. Imagine if all of the books on the shelves were arranged by author or book title. What if all you wanted was a book on traveling to Paris? Chances are you would waste valuable time and energy looking at every single book title until you reached one on Paris.

Categories (the process of putting like things with like things) help break files or topics down into more manageable systems. Categories also take the pressure off of having to remember every single detail about your files. Typically, filing systems that are organized according to categories tend to make file retrieval and maintenance easier. This system will also make sense to others who must access or maintain the information in your absence.

Interested in setting up an organized filing system that works for you and your needs?  Contact SpaceMasters at 818.232.7145 or e-mail: info@thespacemasters.com